Introduction
University of Florida (UF) uses a web-based computer application called Space Inventory and Allocation System to annually collect information on how university buildings and rooms are being utilized. The system has been developed as a joint effort between Finance and Accounting and Facilities
Planning and Construction.
The information gathered as a result of this survey is used for many purposes.
One objective is to assist with development of the Facilities & Administrative
(FnA) Rate Proposal to the federal government. Another purpose is to inventory
UF space and internally track and monitor how well the University’s
space is being used.
The results obtained through use of the space survey can translate into millions
of dollars in funding for the University of Florida. Whether you certify
or authorize space for your department, you play a critical role in the University
of Florida’s compliance with federal and state guidelines, and its quest to remain competitive with other educational institutions.
How to Get Access
In order to access the Space Inventory and Allocation System, you will need to have your department’s Security
Administrator (DSA) create a security request through myUFL. The DSA will need to enter your UFID, your eight-digit Department ID in the Authority Area, and only one of the following roles:
UF_N_IND_COST_SP_ALLOC_BROWSE (a “look only” role)
UF_N_IND_COST_SP_ALLOC_CERTIFY
UF_N_IND_COST_SP_ALLOC_AUTH
When requesting any space allocation role, please remind your DSA to include the eight-digit DeptID(s) you
will be reporting in the Authority Area of the request. If the field is not initially updatable, the DSA must select
the Save button to activate the field for input.
Examples:
⇒ 29000000 = provides access to all DeptIDs beginning with “29”
⇒ 29010000 = provides access to all DeptIDs with “2901”
⇒ 29010000;29020000;29030000; = access to all DeptIDs beginning with 2901, 2902, 2903
