Departmental Administration
Use this category to report space used for administrative and supporting services that benefit common or joint departmental activities or objectives in academic deans' offices, academic departments and divisions, organized research institutes, study centers, and research centers.
Academic deans' offices: Space attributable to administrative functions.
Academic departments: Space attributable to the administrative work (including bid and proposal preparation for new awards) of faculty (including department heads) and other professional personnel conducting research and/or instruction shall be allowed.
Includes space used for:
General
departmental office functions, including that of a chair and departmental
staff, secretarial, clerical, assistants, and
administrative
officers.
Administrative
functions in deans' offices.
General
departmental services, including mail distribution and
telephone
service.
Development
of bid and proposal for new research activities.
Departmental
conference room.
Does not include space used for:
Direct
administrative effort related to a specific course. That is
considered Instruction.
Direct
administrative effort related to a specific sponsored project
and funded by the sponsored project. That is considered Organized Research.
Space
used for undergraduate or graduate coordination. That
space is
considered Instruction.
General Administration
Use this category to report space used for activities of the general executive and administrative offices of the University and other activities of a general character that do not relate solely to any major function of the institution: i.e., solely to Instruction, Organized Research, Other Sponsored Activities, or Auxiliary/Other Institutional Activities. This category is only for areas that benefit the entire university.
Includes space used by:
President's
and vice-presidents' offices.
Institution-wide
financial management, business services, budget and
planning, personnel management, and risk management.
Office
of the General Counsel.
Information
Systems.
Finance
and Administration.
Operations
of the central administrative management information system.
Central
administration of health affairs.
Payroll.
Does not include space used by:
Activities
within non-university-wide dean's offices, academic
departments,
organized research units, or similar organizational units.
That space is considered Departmental Administration.
Practice Plan Administration
Use this category to report any and all space used in support of clinical practice activity, including administrative activities related to the Faculty Practice Plans.
Includes space used for:
Administrative
and support services for the billing, collection, and distribution
of professional fees.
Faculty
effort related to scheduling, reviewing patient charts, or
other administrative
activities related to clinical practice.
Administrative
support to faculty for any activity related to clinical practice.
Does not include:
Actual
health care delivery and/or treatment. This is considered
Patient
Care.
Sponsored Project Administration
Sponsored Project Administration includes all activities performed by Contracts and Grants offices (Main, EIES, & IFAS) and the Division of Sponsored Research. These organizations are designated primarily to administer sponsored projects. It also includes individuals in large research departments who devote 100% of their time to Sponsored Project Administration.
Student Administration
Space used for activities for the administration of student affairs and for services to students. Includes: offices of Deans of Students, Admissions, Registrar, counselors, as well as student health and the infirmary.
Instruction
Use this category to report space used for all teaching, training, and instructional activities, whether offered for credit toward a degree, certificate, or on a noncredit basis. Includes all activities related to teaching, such as preparation, grading, labs, and assistance to students registered in class.
Also includes space for:
Syllabus
production, exam preparation, textbook
orders,
and roster preparation.
Formal
classroom teaching.
Academic
counseling and advising students.
Course
preparation.
Sponsored Instruction
Use this category to report space used for specific instructional or
training activities established by a grant, contract, or cooperative agreement.
Does not include space used for:
Research
training. That is considered Organized
Research.
Departmental Research
Use this category to report space used for research development and scholarly activities that are not Organized Research and, consequently, are not separately budgeted and accounted for.
Includes space used for:
Research-related
activities that are funded with unrestricted funds, such as miscellaneous
donors, combined grants or allocation of overhead funds.
Organized Research
Use this category to report space used for research and development activities of an institution that are separately budgeted and accounted for.
Includes space used for:
Sponsored
Research. This includes all research and development space used for
activities that are sponsored by federal and nonfederal agencies and external
organizations. This category includes space used in the training of individuals
in research techniques (commonly called "research training")
where such activities utilized the same facilities as other research and
development activities and where such activities are not included in the
instruction function.
Examples: Outside Sponsored Research, such as federal, state, or local government; Industry; and Foundations.
University
Research. This includes all research and development space that is
sponsored by institutional funds and is separately budgeted and accounted
for. This type of organized research is awarded after review of an internal
application for support of a specific project.
Examples: Division of Sponsored Research (DSR) grants.
Other Sponsored Activities
Use this category to report space used for sponsored projects that are not Organized Research or Sponsored Instruction. These projects usually have a FLAIR (SAMAS) expansion option (EO) of 14 or 16. They are designated by the agency as "Other Than Research."
Examples of such programs include:
Children's
Medical Services.
Epilepsy
Services.
Mother/Infant
Care Services.
Nurse
Practitioner Services.
Child
Abuse Prevention Program.
Agricultural Extension
Use this category to report activities involving the Institute of Food and Agricultural Sciences' (IFAS) Cooperative Extension Service.
Auxiliary/Other Institutional Activities
Use this category to report space used for all activities of an institution that are not specifically assigned to other categories.
Includes space used by:
Residence
halls, dining halls, student unions, intercollegiate athletics, bookstores,
faculty housing, chapels, theaters, public museums, and other similar
auxiliary enterprises.
As well as space used for:
Development
and fund-raising.
Intercollegiate
activities.
Public
relations.
Rare
book collections.
Service
Centers/Recharge Centers/Specialized Service Facilities.
Also includes space used for any other categories of activities, the costs of which are "unallowable" to sponsored agreements, unless otherwise indicated in the agreements.
Governance
Use this category to report space used for any significant effort devoted to college and university-wide committee assignments, including committee work that benefits sponsored research and training programs.
Does not include space used for:
Undergraduate
or graduate coordinating/advising. That
is considered Instruction.
Library
Use this category to report space used for the operation of the libraries in the university library system. Library administration should also be reported to this category.
Includes space used for:
Storage
of books and purchased material of the library.
Reading
areas.
Study
rooms.
Library
administrative room areas.
Specifically includes:
Library
West, Smathers Library, Marston Science Library, Education Library, Journalism
Reading Room, Music Library, Architecture and Fine Arts Library, Health
Science Center Library, Borland Library (Jacksonville), Map and Imagery
Library, Mead Library (P.K. Yonge), Veterinary Medicine Reading Room,
and Legal Information Center.
Does not include space used for:
Small
departmental libraries that are not a part of the official university
library system. That is considered Instruction.
Rare
book collections, which should be reported as Auxiliary/Other Institutional
Activities.
Operations and Maintenance
Use this category to report space used for the administration, supervision, operation, maintenance, preservation and protection of the institution's physical facilities.
Includes space used by:
Physical
Plant Division (PPD).
Facilities
Planning & Construction offices.
Environmental
Health & Safety offices.
University
Police Department.
Campus
Mail.
Does not include:
Department
space for a custodian.
Patient Care
Use this category to report any and all space used for clinical practice activity, including the treatment of patients related to the Faculty Practice Plans.
Includes space used for:
Health
care delivery and treatment rooms not related to research or instruction.
Patient
care rooms (if any are assigned to your authority code).
Does not include space used for:
Administrative
and support services for the billing, collection, and distribution of
professional fees.
Faculty
office space when used for scheduling, reviewing patient charts or other
administrative activities related to clinical practice.
Administrative
support to faculty for any activity related to clinical practice.
These are all considered Practice Plan Administration.
Public Service
Use this category to report space used for assigned duties such as serving as a consultant to local, state or national agencies; serving as an officer in professional societies; acting as an editor for a professional journal.
Union Activities
Use this category to report space used for effort expended on United Faculty of Florida (UFF) activities.
Vacant or Under Renovation
Space that is closed, entirely unused, empty, or undergoing renovation. Space that has been unused during part of the year should be shown at the corresponding percentage that it was vacant.
For example: a room that was empty, due to renovation, for three months would be shown as 25% Vacant or Under Renovation on that fiscal year's Space Allocation Survey.
NOTE: Normal absences for breaks and vacations do not mean a room is vacant. Also, a room does not have to be used a specified number of hours a week. A dissection room for instruction used three days per week by students and unused the other four days would be allocated as 100% Instruction.